| Jenzabar Project - Detail Implementation Schedule | |||||||||||||
| (items in italics have been completed) | |||||||||||||
| Start | End | Description | rev: 9/18/09 | ||||||||||
| 9/16/08 | 9/16/08 | SQL Server and EX software install | |||||||||||
| 9/17/08 | 9/18/08 | Orientation Training | |||||||||||
| 10/14/08 | 10/15/08 | Pre-conversion Assessment (Data Mapping) | |||||||||||
| Trip #1 Pre-configuration | |||||||||||||
| 11/18/08 | 11/21/08 | Business Modules (G/L,A/P,A/R, Purchasing, Fixed Assets) | |||||||||||
| 11/18/08 | 11/21/08 | Human Resources modules (Payroll, Personnel) | |||||||||||
| 11/24/08 | 11/24/08 | Common Module (All module managers attend this training) | |||||||||||
| 11/25/08 | 11/26/08 | Admissions, Financial Aid Manager, PowerFAIDS modules | |||||||||||
| 12/2/08 | 12/4/08 | Registration/Advising/Student Life Modules | |||||||||||
| 11/4/08 | TLU delivers initial data extract | ||||||||||||
| 1/16/09 | Jenzabar delivers initial data conversion mapping document | ||||||||||||
| 1/23/09 | TLU delivers all configuration worksheets | ||||||||||||
| Trip #2 Configuration Review and Training | |||||||||||||
| 2/10/09 | 2/13/09 | Business Modules (G/L,A/P,A/R, Purchasing, Fixed Assets) | |||||||||||
| 2/10/09 | 2/13/09 | Human Resources modules (Payroll, Personnel) | |||||||||||
| 2/16/09 | 2/20/09 | Admissions, Financial Aid Manager, PowerFAIDS modules | |||||||||||
| 2/16/09 | 2/20/09 | Registration/Advising/Student Life Modules | |||||||||||
| 3/3/09 | 3/4/09 | Data Mapping review (change from original schedule) | |||||||||||
| 3/1/09 | PowerFaids operational for shadow processing by Financial Aid | ||||||||||||
| 3/13/09 | Jenzabar delivers final mapping and data conversion contract | ||||||||||||
| 3/27/09 | TLU approves data conversion contract | ||||||||||||
| 4/1/09 | Jenzabar/TLU work on data conversion | ||||||||||||
| 4/6/09 | EX security training for IT - Gus Ortiz | ||||||||||||
| 4/7/09 | Mid-term project review w/Gus Ortiz | ||||||||||||
| 4/17/09 | Jenzabar provides scripts for finance data | ||||||||||||
| 4/17/09 | TLU posts data for module mgr review | ||||||||||||
| 4/20/09 | 4/24/09 | TLU processes first pass data conversion | |||||||||||
| 4/27/09 | 4/29/09 | JICS Portal technical training for IT | |||||||||||
| 4/30/09 | 5/1/09 | First pass data validation (TLU) | |||||||||||
| Trip #3 Basic Module Training | |||||||||||||
| 5/4/09 | 5/4/09 | Common Module (All Module Managers attend this session) | |||||||||||
| 5/5/09 | 5/8/09 | Admissions, Financial Aid Manager, and PowerFAIDS (AD/FAM/PF) | |||||||||||
| 5/12/09 | 5/15/09 | Registration/Advising/Student Life (RE/AV/SA) Modules | |||||||||||
| 5/19/09 | 5/22/09 | Business Modules (G/L, A/P/ A/R, Purchasing, Fixed Assets) | |||||||||||
| 5/21/09 | 5/22/09 | Human Resources modules (Payroll, Personnel) | |||||||||||
| 5/21/09 | 7/31/09 | Begin work on external system interfaces (Library/EMS/RE/CBORD/DSX) | |||||||||||
| 5/27/09 | 5/30/09 | Jenzabar Annual Meeting - Washington DC | |||||||||||
| 6/1/09 | Final Production Server Hardware ordered (Dell) | ||||||||||||
| Trip #4 Advanced Module Training | |||||||||||||
| 6/9/09 | 6/12/09 | Admissions, Financial Aid Manager, and PowerFAIDS (AD/FAM/PF) | |||||||||||
| 6/15/09 | 6/19/09 | Registration/Advising/Student Life (RE/AV/SA) Modules | |||||||||||
| 6/23/09 | 6/26/09 | Business Modules (G/L, A/P/ A/R, Purchasing, Fixed Assets) | |||||||||||
| 6/25/09 | 6/26/09 | Human Resources modules (Payroll, Personnel) | |||||||||||
| 7/31/09 | Financial Aid Certifies Student Loans on PowerFaids | ||||||||||||
| 7/6/09 | 7/10/09 | Portal CRM training for module managers (student/faculty portlets) | |||||||||||
| 7/14/09 | 7/17/09 | Basic InfoMaker Training (12 seat limit for report writers) - section 1 | |||||||||||
| 7/20/09 | 7/23/09 | Basic InfoMaker Training (12 seat limit for report writers) - section 2 | |||||||||||
| 8/4/06 | 8/6/06 | Process and Data Validation Consulting | |||||||||||
| 7/20/09 | 9/15/09 | Final Production Hardware installed & on-line | |||||||||||
| 10/15/09 | external system interfaces completed | ||||||||||||
| 10/15/09 | 10/30/09 | portal setup with online payment merchant | |||||||||||
| 8/31/09 | Primary Data Validation complete | ||||||||||||
| 8/17/09 | 8/28/09 | Project Quiet time - Fall '09 start | |||||||||||
| 9/25/09 | Portal CRM setup for staff portlets | ||||||||||||
| 10/4/09 | All process and data validations delivered to Jenzabar | ||||||||||||
| Go-live confirmation | |||||||||||||
| 9/4/09 | 10/2/09 | Portal "look & feel" setup & approvals | |||||||||||
| 9/15/09 | 10/2/09 | Final testing of external interfaces (Library/EMS/RE/CBORD/DSX) | |||||||||||
| 9/30/09 | 10/30/09 | Portal awareness "marketing" begins for students/staff etc | |||||||||||
| 9/25/09 | 10/2/09 | Refresher training for administrative offices | |||||||||||
| 10/15/09 | 10/30/09 | Portal training workshops for TLU faculty | |||||||||||
| 10/2/09 | Final security pass on access | ||||||||||||
| 10/9/09 | TLU posts final pass of data to Jenzabar | ||||||||||||
| 10/9/09 | Financial Aid PowerFaids in production | ||||||||||||
| 10/12/09 | 10/16/09 | Jenzabar Go-Live consulting (on-site) | |||||||||||
| 10/17/09 | 11/6/09 | Portal training for TLU students "drop-in" workshops | |||||||||||
| 12/8/09 | 12/11/09 | Intermediate InfoMaker Report writer training | |||||||||||
| 11/16/09 | 12/7/09 | Portal training for general TLU staff | |||||||||||
| 12/1/09 | 7/15/10 | Begin Development conversion to Jenzabar | |||||||||||
| 1/15/10 | 2/28/10 | Executive Dashboard setups | |||||||||||
| 4/30/10 | Complete 2009-10 academic catalog scribing for advising | ||||||||||||
| 6/7/10 | 6/11/10 | Development module "go-live" | |||||||||||