TLU Software Implementation Project Team

Revised: 6/04/09

 

 

Below is the approved organizational structure to manage TLU’s portion of the administrative software replacement project and to interface with the vendor’s (Jenzabar) implementation team.

 

 

 Project roles:

 

Executive Sponsor:                                            Dr.  Ed Thompson

TLU Project Manager:                                        Bill Senter

TLU Deputy Project Manager:                            Richard Bailey

Jenzabar Project Manager:                                 Gus Ortiz

TLU Training coordinator:                                    Mitch Gould

 

Admissions Module Manager                              Mary Randers

Advising Module Manager                                   Dr. Maria Avalos

Common Module Manager                                  Richard Bailey  

Financial Aid Module Manager                            Cathleen Wright

Registration / Records Module Manager               Glenn Yockey               

Student Life Module Manager                              Dr. Maria Avalos

                       

Accounts Receivable Module Manager                 Stacey Alexander

Accounts Payable Module Manager                     Lori Petty

Fixed Assets Module Manager                            Lori Petty

General Ledger Module Manager                         Stacey Alexander

Human Resources Module Manager                    Andy Vasquez

Payroll Module Manager                                     Lori Petty

Purchasing Module Manager                               Lori Petty

 

Web Portal Module Manager                               Mitch Gould/Gil Merkle

                       

 

 

Implementation Steering/Oversight Committee

 

Charge: To provide general institutional oversight and guidance of the Jenzabar implementation project, including reviewing regular status reports, project budget allocations, timelines and priorities with the Jenzabar project team. To review, advise and confirm proposed policy or major business practice changes recommended by the Campus Community Committee before submission to the President's cabinet for approval. Finally, to help ensure achievement of institutional points of emphasis for the implementation project

 

Term:  Summer 2008 – 6 months after “go-live” date with the possibility of becoming permanent

 

Chair: Provost

Facilitator: TLU Project manager - Senter/Bailey

Liaison with President’s Cabinet – Provost

 

Membership:

Richard Bailey                           Information Technology/ TLU Deputy Project Manager

Jean Constable                          Institutional Research

Ed Thompson                            Provost

Andrew Nelson                          Finance

Kristi Quiros                              Student Life

Martha Rinn                               ITC Chair

Susan Rinn                               University Relations

Bill Senter                                 Information Technology/ TLU Project manager

John Sieben                              Interim Associate Provost

 

 

Campus Community Committee (formerly known as Common Data Workgroup)

 

Charge: To represent the interests of your specific department or area and work through common data issues as they "flow" through the new software system. To review existing business practices & policies as they pertain to common data issues for any possible changes that would improve and/or better fit what is being done currently. Provide research and feedback to the implementation steering committee and President’s cabinet as needed.

 

Term:  Summer 2008 through 6 months after “go-live” date with the possibility of becoming permanent.

 

Initial Chair: TLU Project manager – Bill Senter

Facilitator: Information Technology

Liaison with Steering/Oversight committee – Senter/Bailey

 

 

Core Membership: (regular participants)

Note: Names in bold are designated module managers

Department/Area                        Primary                         Backup

Admissions                               Mary Randers              Dale Gaubatz

Financial Aid                             Cathleen Wright          Debra Matke

Registration & Records               Glenn Yockey              Marie Paiz                    

Student Life/Advising                  Maria Avalos                Kristi Quiros

Human Resources                     Andy Vasquez              Doris Engelhardt

IT/Common                                Richard Bailey             Gil Merkle                    

Portal (web access)                   Gil Merkle                    Mitch Gould

Finance /Bus Office                    Stacey Alexander        Lori Petty                     

Finance/Bus Office                     Lori Petty                     Stacey Alexander

Development                              Fonda Mathis               

 

 

Extended Membership: (as needed participants)

Department/Area                        Primary                         Backup

Ancillary Systems                      Mitch Gould                   Joseph Ramirez

Auxiliary Services                      Lana Urbanek                Mitch Gould

Infrastructure                             Daniel Lane                   Rob Spence

Other Finance                                                                Geraldo Garcia

Residence Life                           Kyle Wych

Security                                    Rob Spence                  Daniel Lane

Student Billing                           Edie Richardson            Stacey Alexander

Training                                     Mitch Gould