View Another Person's Calendar

Outlook allows you to view another person's calendar if he/she gives you permission to do so.

Note: This can only be done if the another person is also using Outlook and has Microsoft Exchange Server e-mail account (ie. jdoe@lakeland.cc.il.us.).

1. On the left Navigation Pane under Other Calendars, click Open a Shared Calendar... (Figure 1).

   Figure 1
   

2. The Open a Shared Calendar dialog box (Figure 2)will display. In the text box type the name of the person allowing you access to his/her calendar.

   Figure 2
   

3. If you are not sure of the correct name, click the Name... button to display Select Name dialog box (Figure 3). Under Type Name or Select from List:, type the person name in the text box to display the list where his/her name is on the list. In this example, under Show Names from the : section, the drop down menu option, All Conferencing Resources, was selected .
4. Select the name from the list and click OK .

   Figure 3
   

5. In the Open a Shared Calendar dialog box click OK when finished. The shared calendar will display side by side next to your calendar (Figure 4).

   Figure 4
   

All shared calendars that you have opened at least once will display in left Navigation Pane under Other Calendars. A checkmark box will display in front of each shared calendar. A checkmark in the box means that you are currently viewing the calendar (Figure 5). When you are finished viewing the shared calendar, deselect the checkmark box next the shared calendar.

Figure 5