Sharing Your Calendar

Outlook allow you to share your calendar with other people on campus. This feature is very useful when you may need to know when a person is available for a meeting or setup meetings for other people.

Note: This only works if the another person is also using Outlook and has Microsoft Exchange Server e-mail account (ie. jdoe@lakeland.cc.il.us.).

  1. Click the Calendar button in the Navigational Pane.
  2. On the left Navigation Pane under Other Calendars, click Share My Calendar... (Figure 1) .

    Figure 1
    My Calendar are in the Navigation Pane

  3. The Calendar Properties dialog box will display. Select the Permissions tab. Click the Add... button (Figure 2).

    Figure 2
    Calendar Properties dialog box

  4. The Add Users dialog box appears (Figure 3). Type the first few letter of the person's name you want to add or select the drop down menu to access your personal contacts folder. Select the name from the list and the Add -> button.

    Figure 3
    Add Users dialog box

  5. Click OK when finished.
  6. The Calendar Properties will display again. Next to Permission Level:, click the desired option from the drop down menu (Figure 4).

    Figure 4
    Calendar Properties dialog box

  7. Click OK when finished. The person you shared your calendar with should be able to open your calendar by following the steps in the next tutorial.

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