Creating an Out of Office Message

If you know you will be out of the office for extended period of time, a reply message can be created using the Out of Office Assistant. Follow the steps below to create an out of office reply message.

  1. Make sure the Mail folder is the displayed folder in Outlook.
  2. On the menu bar, go to Tools > Out of Office Assistant...

    Figure 1
    Tools menu

  3. The Out of Office Assistant dialog box will appear. Select the radio button next to I am currently Out of the Office and type a message in the text box below.
  4. Click OK when finished.

    Figure 2
    Out of Office Assistant

  5. All messages received during the time you are out of the office will received the reply message you typed in Out of Office Assistant dialog box. To turn off the Out of Office back when you return, go to Tools > Out of Office Assistant on the main menu bar. Select the radio button next to I am currently In the Office and click OK.

    Out of Office Assistant dialog box

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