Creating a Recurring Appointment

Calendar feature has an option to create an appointment or meeting as a recurring event. This will save you time by adding the group of recurring meetings to your calendar only once.

  1. To create a new recurring appointment or meeting, click on the Calendar button in Outlook and go to Actions > New Recurring Appointment.

    Figure 1
    Action Menu in Outlook Calendar

  2. A new Appointment dialog box will appear with Appointment Recurrence dialog in front. Select Appointment time and then under Recurrence pattern, select the desired pattern. For example, in the screen shot below Monthly was chosen as the recurrence pattern with the radio button selected next to the option for the first Monday of every month. Under Range of recurrence, select an end date.
  3. Click OK when finished.

    Figure 2
    Appointment Recurrence dialog box

  4. The Appointment dialog box will display with Recurrence information under Location. Click Save and Close to add the recurring appointment to your Calendar.

    Figure 3
    an existing appointment

  5. The recurring appointment will display on your calendar with a rotating arrows icon.

    Figure 5
    Calendar with a recurring appointment

To Add the Recurrence Option to an Existing Appointment

The recurrence option can also be added to an existing appointment by following the steps below:

  1. Find the desired appointment you wish to recur on your calendar.
  2. Double-click or right click over the appointment in your calendar.
  3. Click the Recurrence button.

     

    Figure 6
    Appointment dialog box

  4. The Appointment recurrence dialog box will display.
  5. Choose desired options for the recurring appointment.
  6. Click OK. The Appointment recurrence dialog closes.
  7. Click Save and Close in the Appointment dialog box.

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