Creating a Distribution List

The Distribution List feature in Outlook allows you create a list of people from personal Contacts or GAL (Global Address List). This comes in handy when you need to send emails or send meeting requests to a large group.

Note: If you previously used Eudora and are switching to Outlook, your lists from Eudora will not convert properly. You will need to create a New Distribution List for each list you had in Eudora.

To create a new Distribution List:

1. Click on the Contacts button on the left Navigation Pane. On the menu bar go to Actions > New Distribution List.

   Figure 1
   

2. A new Distribution List dialog box will appear. Type a name for list in the text box next Name:.

   Figure 2
   

3. Click the Select Members... button to add contacts from your personal contacts folder or the GAL (Global Address List).

   Figure 3
   

4. The Select Members dialog box will appear. Type the first few letters of the person's name you wish to add in the text box under Type Name or Select from List:.
5. The list will display the person's name in the list. Select the desired name and click Members -> button. Repeat until you have added all desired people to your list.

   Note: The list defaults to the Global Address List. Click the drop down menu under Show Names from the: to access your personal Contacts Folder.

   Figure 4
   

6. When finished adding people from the Global and personal Contacts folder, click OK.

   Figure 6
   

7. Other people can be added who are not in your personal Contacts folder or the GAL (Global Address List). Clicking Add New Member... .
8. The Add New Member dialog box will appear. Fill the person's information in the text boxes next to Display name: and E-mail address:. If desired, click the checkbox next to Add to Contacts. This will add the new person as a new Contact in your personal Contacts Folder.
9. Click OK when finished.

   Figure 7
   

10. All persons that you added to the list will display in the new distribution list.
11. If you desire to remove a person from the list, select the name from the list and Click the Remove button.
12. Click Save and Close when finished. The new distribution list will appear in your Contact Folder.

    Figure 8
    

Sending Email to the Distribution List

In your personal Contacts Folder, right click over Distribution List and chose New Message to Contact. The new message dialog box will appear. Type your message and click Send when done.

Note: You can also send a New Meeting Request to the List from the right click menu.

Figure 9